ICT Policy
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Long Melford CEVC Primary School

Information and Communications Technology Policy

(including acceptable use of ICT and mobile telephones policy)


What  we understand by the term ICT

As well as being an important curriculum requirement, the ability to use ICT effectively is a vital life skill in modern society.We interpret the term ‘Information and Communications Technology’ to include the use of any equipment which allows users to communicate or manipulate information (in the broadest sense of the word) electronically. ICT is also seen by the school as an important communication aid towards effective management within the school.


The school’s aims

It is a principal school aim to develop teachers and pupils who are confident, responsible and effective users of ICT. It is also the aim of the school:

·         that each child will be encouraged to develop skills to handle ICT to enable them to
become increasingly independent and to enhance creativity across the curriculum;

·         that pupils appreciate the relevance of ICT in our society and that they see it as an essential tool for learning, communication, finding information and for controlling and understanding their environment. Pupils will be given opportunity to describe, illustrate, interpret, predict and explain when using technological language and conventions;

·         that ICT be used as a cross-curricular tool enabling pupils to access all other areas of the National Curriculum where appropriate and to work towards becoming independent users of ICT;

·         that every child receives equal opportunity to develop their ICT capability (as outlined in the National Curriculum) alongside the acquisition of other basic skills during their primary education, with particular reference to literacy and numeracy based skills as appropriate;

·         that pupils learn to work individually and collaboratively depending on the nature of the task;

·         that ICT be presented as a creative and fascinating process in which children are encouraged to enjoy using their own initiative, imagination, reasoning and investigative skills;

·         that pupils have a heightened awareness of ICT through the regular display of ICT work in classrooms and around the school to celebrate their success in the use of ICT;

·         as and when opportunities arise to develop partnerships beyond the school, and within the pyramid;

·         that ICT is to be a tool for children with special needs  to support the inclusion policy.


The school’s curriculum organisation

We aim to incorporate ICT in the planning of each scheme of work.

When planning work involving the computer, teachers endeavour to identify some activities in which the emphasis is on the development of ICT capability and others in which the emphasis is on the subject, which is supported by ICT. The latter provides opportunities for pupils to reinforce skills gained in previous ICT activities.

The ICT co-ordinator consults with each K S leader to ensure that the Programme of Study for ICT will be taught. The ICT co-ordinator will also monitor the teaching through samples of pupils’ work and observation as appropriate.

The ICT co-ordinator monitors the ICT scheme of work as provided by QCA to ensure that learning in ICT covers all learning objectives within a key stage. 

Access to ICT

Our ICT equipment is deployed in the following ways:


·         Early Years classes are equipped with computers with suitable software installed to aid basic skills such as colour recognition, phonic sounds, spelling, and numberwork .  In addition there are older machines which are used for role play. Early Years also have access to the ICT suite.Key Stage 1 and Key Stage 2 have access to the ICT suite which has 18 client machines, all networked through an ERGO server and providing access to the Internet.

·         Colour printer facilities are from a networked printer in the ICT suite. Early Years computers have local printers.

·         Other peripherals include two scanners and  two Tuff-Cams which are kept in the ICT suite. Each teacher has a digital camera. A projector is available for use in any teaching area.  A Roamer and Bee-Bots are also available.

·         Interactive whiteboards have been installed in every teaching area, and each teacher has a laptop.


In addition

·         All teaching and non-teaching staff are encouraged to access ICT to assist in the development of both the administration and curriculum of the school.

·         The school is involved in CLASS, Connected Learning Across Suffolk Schools


Equal opportunities

·         All teaching and non-teaching staff, together with pupils, should have equal access to ICT in order to develop their personal ICT capability.

·         The SEN teacher and ICT co-ordinator jointly advise teachers on the ICT support that can be provided to individual pupils with particular educational needs, including the gifted and talented pupils.

·         We encourage pupils to access the use of ICT outside school to support educational research.


All children irrespective of gender, race or ability are offered every opportunity to develop their ICT skills through a variety of tasks and use of resources. We do not discriminate on the grounds of disability, race or gender. Standards are monitored by gender and ethnic group.


0n-line access

·         The school  aims to encourage use by pupils of the rich information resources available on the Internet, together with the development of appropriate skills to analyse and evaluate such resources. These skills will be fundamental in the society our pupils are entering.

·         The school expects that all staff will investigate the possibilities of using such information where appropriate within the curriculum and that staff will provide guidance and instruction to all pupils in the appropriate use of such resources. Staff must ensure that all information published on Intranet/ Internet does not contain information that is likely to compromise a pupil or member of staff.

·         All members of staff need to be aware of the possible misuses of on‑line access and their responsibilities towards pupils. The school uses filters to ensure that undesirable material is not available to pupils.

·         The school has a set of guidelines for Internet use by pupils (see Appendix A).  All staff are responsible for explaining the rules and their implications. However, independent pupil use of telecommunications and electronic information resources is not advised and will only be permitted upon submission of permission in the home/school agreement signed by parents of pupils and by pupils themselves (see Appendix B). To that end, the school supports and respects each family’s right to decide whether or not to apply for independent access.

·         The school has its own website giving the history of the school, contact points for information, and details of the prospectus and activities.

·         The school will comply with all appropriate legislative requirements such as those contained in the Data Protection and Computer Resources Acts.


Assessment, reporting and recording

·         Our school practice for ICT reflects the school’s policy on recording, assessment and reporting.

·         We  maintain a record of what pupils know, understand and can do through termly assessment.


Monitoring and review

There is an annual review of this policy by the headteacher, ICT co-ordinator and the senior management of the school. A major review involving all staff and the governing body will take place every three years.


Pupil guidelines for Internet use




Pupils are responsible for good behaviour on the Internet just as they are in a classroom or a school corridor. General school rules apply.


The Internet is provided for pupils to conduct research and communicate with others. Parents' permission is required. Remember that access is a privilege, not a right and that access requires responsibility.


Individual users of the Internet are responsible for their behaviour and communications over the network.


It is presumed that users will comply with school standards and will honour the agreements they have signed.


Staff reserve the right to review files and communications to ensure that users are using the system responsibly.


Users should not expect that files stored on servers or disks will be always be private.


During school, teachers will guide pupils towards appropriate materials. Outside of school, families bear responsibility for such guidance, as they must also exercise with information sources such as television, telephones, movies, radio and other potentially offensive materials.



The following are not permitted


1. Sending or displaying offensive messages or pictures

2. Using obscene language

3. Harassing, insulting misleading or attacking others

4. Damaging computers, computer systems or computer networks

5. Violating copyright laws

6. Using others' passwords

7. Trespassing in others folders, work or files. Intentionally wasting limited resources




1. Violations of the above rules will result in a temporary or permanent ban on Internet use.


2. Additional disciplinary action may be added in line with existing practice on inappropriate language or behaviour.


3. When applicable, police or local authorities may be involved.



In addition schools might like to consider the use of some or all of the following 'House Rules' when appropriate


House Rules


Never tell anyone you meet on the Internet your home address, your telephone number or your school's name, unless given specific permission.


Never send anyone your picture or bank details, or anything else, without first checking with your parent or carer.


Never give your password to anyone, even your best friend.


Never arrange to meet anyone in person without first agreeing it with your parents or carer, and get them to come along to the first meeting, which should always be in a public place.


Never respond to nasty, suggestive or rude emails or postings in user groups.


Always tell your parent or carer if you see bad language or distasteful pictures while on line.


Always be yourself and do not pretend to be anyone or anything you are not.


Always remember, if someone makes you an offer which seems too good to be true, it probably is.




We also ask that parents consider the following items carefully and sign each individual item as appropriate, thank you.


Internet use

My child is given permission to use both e-mail and Internet facilities.


Whilst no system is absolutely foolproof, the school does use a system (approved by Suffolk County) to prevent any unwanted material being seen on the Internet. 


No child will be allowed access unless a member of staff is present. 



Acceptable Use of ICT and Mobile Phones Policy

1          PURPOSE


The policy defines and describes the acceptable use of ICT (Information and Communications   Technology) and mobile phones for school-based employees.  Its purpose is to minimise the risk to  pupils of inappropriate contact from staff, to protect employees and schools from litigation and to minimise the risk to ICT systems.

2          SCOPE


2.1        This policy deals with the use of ICT facilities in schools in Suffolk and applies to all school-based employees and other authorised users, e.g. volunteers.

2.2.       Non school –based staff are subject to the County Council’s ICT    Acceptable Use Policy.





3.1        The Governing Body is responsible for ensuring that its employees act in a lawful manner, making appropriate use of school technologies for approved purposes only.


3.2        The Governing Body is responsible for adopting relevant policies and the Headteacher for ensuring that staff are aware of their contents.


3.3        The Headteacher is responsible for maintaining an inventory of ICT equipment and a list of school laptops and mobile phones and to whom they have been issued.


3.4        If the Headteacher has reason to believe that any ICT equipment has been misused, he/she should consult the Area Personnel Officer or Education Lead Officer at the Area Office for advice without delay. The Area Personnel Officer will agree with the Headteacher and CSD’s Policy and Compliance Manager an appropriate strategy for the investigation of the allegations. Incidents will be investigated in a timely manner in accordance with agreed procedures.       


3.5.1          The Headteacher should make it clear that internal school staff should not carry out any                           investigations unless they are both qualified and authorised to do so.



4.1               Staff found to be in breach of this policy may be disciplined in accordance with the disciplinary procedure. In certain circumstances, breach of this policy may be considered gross misconduct resulting in termination of employment. Users must report all suspected breaches of this policy to the Headteacher.


4.2               Users and their managers are responsible for ensuring that adequate induction, training and support is undertaken to implement this policy.


4.3               By logging on to ICT systems, users agree to abide by this Acceptable Use Policy and other policies that relate to the use of ICT.


4.4               All users are expected to act in a responsible, ethical and lawful manner with the understanding that school electronic and manual information may be accessible to the public under the Freedom of Information Act 2000. Users should uphold privacy and confidentiality in accordance with the Data Protection Act 1998. Care must also be taken not to breach another person’s copyright, trademark or design, nor to publish any defamatory content.


4.5               Staff who have been given the use of a school laptop will be expected to sign for its use on receipt. Staff may use school equipment for authorised business use only, except as allowed for in paragraph 5.1.


4.6               Staff must follow authorised procedures when relocating ICT equipment or taking mobile devices off site.


4.7               No one may use ICT resources in violation of license agreements, copyrights, contracts or national laws, or the Standing Orders, policies, rules or regulations of the school or the County Council.


4.8               Users are required to protect their password and not share their account details with others for their use, nor utilise another user’s account or misrepresent their identity for any reason.  Users must not under any circumstances reveal their password to anyone else.


4.9               No user shall access (e.g., read, write, modify, delete, copy, move) another user's personal electronic documents (including email) without the owner's permission or as allowed by this policy or by law.


4.10           Users must not load or download software on any device without the authorisation of the Headteacher. Periodic audits of software held on ICT equipment will be undertaken.


4.11           Users must take care to store sensitive information, e.g. pupil data, safely and to keep it password protected, on all school systems, including laptops.


4.12           Network connected devices must have school approved anti-virus software installed and activated.  Users may not turn off anti-virus software. All users of ICT resources have the responsibility to take precautions to prevent the initial occurrence and subsequent spreading of a computer virus. No one may knowingly create, install, run, or distribute any malicious code (e.g. viruses, Trojans, worms) or another destructive program on any ICT resource.


4.13      No one may knowingly or willingly interfere with the security mechanisms or integrity of ICT resources. No one may use ICT resources to attempt unauthorised use, or interfere with the legitimate use by authorised users, of other computers on internal or external networks. Access to networks will be monitored.


4.14                  Within the terms of the Data Protection Act 1998, Human Rights Act 1998 and the Telecommunications (Lawful Business Practice) (Interception of Communications) Regulations 2000, the County Council or school may record or inspect any information transmitted through or stored in its computers, including e-mail communications and individual login sessions, without notice when:


·         there is reasonable cause to believe the user has violated or is violating this policy, any guidelines or procedures established to implement this policy;

·         an account appears to be engaged in unusual or unusually excessive activity;

·         it is necessary to do so to protect the integrity, security, or functionality of ICT resources or to protect the County Council or its partners from liability;

·         establishing the existence of facts relevant to the business;

·         ascertaining or demonstrating standards which ought to be achieved by those using the ICT facilities;

·         preventing or detecting crime;

·         investigating or detecting unauthorised use of ICT facilities;

·         ensuring effective operation of ICT facilities;

·         determining if communications are relevant to the business (for example, in the last resort where an employee is off sick or on holiday and business continuity is threatened);

·         it is otherwise permitted or required by law.


4.15.1      Private, sensitive or confidential information should not be sent by unencrypted email – particularly to   an external recipient - if accidental disclosure could lead to significant harm or embarrassment. Personal data should be anonymised where possible, e.g. by using initials. Passwords should be used on sensitive documents that must be sent to external recipients.

4.16            Websites should not be created on school equipment without the written permission of the Headteacher              

4.17            No one may use ICT resources to transmit abusive, threatening, or harassing material, chain letters,                              

spam, or communications prohibited by law. No one may abuse the policies of any newsgroups, mailing lists and other public forums through which they participate from a school account.


4.18            The following content should not be created or accessed on ICT equipment at any time:


·         Pornography and “top-shelf” adult content

·         Material that gratuitously displays images of violence, injury or death

·         Material that is likely to lead to the harassment of others

·         Material that promotes intolerance and discrimination on grounds of race, sex, disability, sexual orientation, religion or age

·         Material relating to criminal activity, for example buying and selling illegal drugs

·         Material relating to any other unlawful activity, e.g. breach of copyright

·         Material that may generate security risks and encourage computer misuse


4.19           It is possible to access or be directed to unacceptable Internet sites by accident.  These can be embarrassing and such sites can be difficult to get out of.  If staff have accessed unacceptable content or are in receipt of unacceptable material via email, they should inform the Headteacher.  This may avoid problems later should monitoring systems be alerted to the content.




5.1       In the course of normal operations, ICT resources are to be used for business purposes only. The school permits limited personal use of ICT facilities by authorised users subject to the following limitations:


·         Personal use must be in the user’s own time and must not impact upon work efficiency or costs.

·         The level of use must be reasonable and not detrimental to the main purpose for which the facilities are provided.,

·          Personal use must not be of a commercial or profit-making nature.

·         Personal use must not be of a nature that competes with the business of the school or conflicts with an employee’s obligations.


5.2       Personal use of the Internet must not involve attempting to access the categories of content described in section 4.18 that is normally automatically blocked by web filtering software.




6.1        Staff are advised not to give their home telephone number or their mobile phone number to pupils.     

Mobile phone communication should be used sparingly and only when deemed necessary.


6.2        Photographs and videos of pupils should not be taken with mobile phones.


6.3        Staff are advised not to make use of pupils’ mobile phone numbers either to make or receive

phone calls or to send to or receive from pupils text messages other than for approved school business.


6.4        Staff should only communicate electronically with pupils from school accounts on approved school business, e.g. coursework.


6.5        Staff should not enter into instant messaging communications with pupils.

Acceptable use of ICT and Mobile Phones

I acknowledge receipt of a laptop computer serial number…………………………………



I have read and agree to abide by the acceptable use of ICT and mobile phones policy.

I have installed the following personal software on my laptop:

I understand that if I install any other programmes at a later date that I will have to update this record.

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